2022
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Getting Started with AccountingBook
How to go about?
Log into SalesForce, go to AppExchange Object and type AccountingBook in the search tab and Enter. A new page gets opened
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Overview Tab
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- To get AccountingBook installed in your organization click on Get It Now button
How would you like to continue?
Once you click on Get It Now button a new page gets opened and you have two options to get AccountingBook installed in your organization.
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- Click on Install in production to get AccountingBook installed in SalesForce
- Click on Install in sandbox to get AccountingBook installed in SandBox
On clicking on Get it Now a new page opens, which helps you to start with the installation process.
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On clicking on the Confirm and Install button a SalesForce login page or a Sandbox login page is opened. Enter SalesForce or Sandbox credentials to start with the installation process.
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Now, the AccountingBook package is ready for your use.
Details Tab
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- Gives you the description of AccountingBook
- You learn what AccountingBook includes
- Contact information is provided, you can speak to our Support team on the number provide
- The package detail like name, version, type etc is given
Reviews Tab
This section allows you to read and share your views on AcountingBook.
Provider Tab
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Admin/Get Started
Adding GL Accounts in the GL Accounts Object
Once the AccountingBook is installed the first thing is to get AccountingBook working. To do AccountingBook working we need to add GL Accounts and the Items. Let us know how the GL Accounts is loaded in the AccountingBook
When you need to create a huge number of accounts in the AccountingBook what do you do?
Consider an instance for creating about a 1000+ accounts. Creating all those 1000+ accounts in the AccountingBook may consume a lot of time. To overcome this issue we have a package called Data Loader. Data Loader as a package which is easy to use graphical tool that helps you to get your data into Salesforce objects. The Data Loader can also be used to extract data from database objects. Data Loader supports Comma Separated Values files (CSV files).
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- If you need to load 50,000 to 5,000,000 records? Data Loader is supported for loads of up to 5 million records
- You need to load into an object that is not yet supported by the import wizards
- You want to schedule regular data loads, such as nightly imports
- You want to export your data for backup purposes
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- The rows listed are the SalesForce mapped Lables
- The rows are the CSV files' columns
You are supposed to match the SalesForce rows and the CSV files' columns by dragging the SalesForce items to the CSV files' items. To help you to map these fields the packages has an option of Auto-Match Fields to columns button. The only thing you need to do is to click on the button. Most of them will be auto matched and the remaining you need to manually drag the items to match them.
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Similarly, Items can also be uploaded into the AccountingBook in the Items Object. The procedure to add a single item is explained in the Chapter Items for your reference.
Once the GL Accounts are loaded into the AccountingBook, the default accounts needs to be defined to get the correctness in the entries. To do so follow the below steps
Click on Admin/Get Started object
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Once you have Setup the defaults, click on the Save GL Defaults button.
Note: If the Account Name/s are not reflected in the dropdown list, the reason might be that the spelling of the Account is incorrect. While importing the GL Accounts through the Data Loader if the defaults accounts are spelled correctly then those accounts are to be automatically reflected in the dropdown menu, else you need to manually rename the Account names. |
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- Edit the Account Type to the desired one in the space provided for
- Click on the Save button
You have learnt how to create default accounts and edit the account type now.
Remote Site Security setting
What does remote site setting do? |
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In the new page save the remote site settings by clicking Save button
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- Add that in Remote Security setting with name – "Instance"
- Copy the first part of the URL address to the Remote Site URL. Refer the underlined URL in the picture
- Click on Save button, it looks as below once saved
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Once the Remote site is added in the settings, the page needs to be retrieved to do this follow the below steps
Click on the Admin/Get Started object, scroll down to Retrieve Page Layouts related detail and click on the button Retrieve Page Layouts
On Clicking the button Retrieve Page Layouts the following page pops up and takes you back to the same page
Retreive page layout updates page layouts for edit screens for Receivables and Payables objects to organize all the controls(Field) in one layout. Which enables to either add or remove the feilds from the page layout.
Enable Left side AccountingBook Links
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- Click on the Edit link to open a new page
- Tick the check box and close the page, this will create a short cut in the AccountingBook home page the links will take you to the statement of accounts. Refer picture below, each one is the link which will open up as described
This completes AccountingBook Setup
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