What is Accounts Payable (ARAP)?
Accounts payable is the money owed by a business to its suppliers/vendors. In this section we learn how to navigate through Payables Tab.

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A. Key Metrics gives you the information about the Total Purchase, Opening Balance, Average Paying Period and the three major items bought

B. Actions allows allow you to either edit or delete the payable which is was created earlier

C. This is the auto generated number for the Accounts Payable against the Purchase Order (I)

D. The Record Type distinguishes between shows the entry is either Bill or the Purchase Order

E. The Vendor's/Supplier's name is shown to whom the Payable is related to

F. The Status shows at what stage the transaction is in via Final, Non-Posting or Post

G. Amount shows the how much money is been paid or needs to be paid to the vendor/supplier

H. The date of transaction is recorded

I. The Purchase Order against which the payment is made will be shownNumber is an auto generated number for the transaction made

To record the new Payables transaction click on New Payable button.

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Select the appropriate record type from the dropdown menu and click on Continue button to open a new payable page ,which is either a Bill or Purchase Order

Now let us understand the line items one by one.

Information related list

A. Here you need to can select the Vendor from the lookup menu if you have already created an account or you need to create one before proceeding with the payable

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C. In the Status field you need to select the Scheduled, if you are the maker of the payable or should select Post from the dropdown menu if you have the right to checker's privilege

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Billing Shipping Information related list

All these this information is auto populated if the account is already created and saved in the Accounts. To get these fields auto populated you need to select an account from the lookup list when you select Vendor in the Information related list (refer A)

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A. Contract number is auto populated if you have selected the accounts from the information related list

B. Due date is needs to be selected by you or b should be as per the agreed terms with the Vendor

C. FOB means Freight On Board or Free On Board. If terms of delivery of a transaction is on FOB that means, the cost of movement of goods on board of Airlines or on board of Ship or any other mode of transport is to be borne by the seller.

D. The vendor would have requested to some special service during the billing and it is recorded here in the Customer Message Vendor message is to be saved in here

E. Terms define the agreement about the amount and the timings to repay the amount within the specific date, if not, the purchaser will charge certain percentage of interest and that is defined in the Terms. In short, the agreement between two or more parties concerning the amount and timing of payment for goods or services

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Datas can be integrated into AccountingBook through DBSync to provide easy synchronization for Accounts, Products, Opportunity Closed to Customer, Jobs, Products and Invoice, Estimate or Sales Order in AccountingBook. These integrations can be done through the different accounting packages like Intacct, Cloud Accounting, QuickBooks, etc.

The Error box shows you the errors occurred during the synchronization process.

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B. Usually the product description is blank and you can add as per your choice

C. Enter the number quantity of items item in the space provided

D. Once the product is selected, the cost is auto populated

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