Intacct to Database Integration

• Setup your Database for Integration. For this Tutorial I am using Oracle Database named "IntacctDB".

• Create tables "Account" in Database with following script.

• Enter a sample data in "dbAccount" table.
• Open www.mydbsync.com in your browser and click on Customer Login.
• Enter your DBSync username and password to login. Click on Launch to navigate to DBSync console page.
• Once into the DBSync console, click on Create profile Button, Enter Profile Name and click on Save Button as shown.

• A new Profile will be created by given Name. In this tutorial I have used name Intact-Database. The Profile will be listed in the profile area as shown below:

• Click on Manage - Edit link on the right side of the profile Name. You will be redirected to the Process Builder window in the DBSync Console.

• Click the Create Adapter Button on the left hand side.

• Enter the Adapter Name, from AdapterType Drop Down Select Intacct Adapter and Click on Save Button.

Note: Adapter Name cannot contain Blank Space. 

• Click on the Create Adapter button on the left hand side. Enter the Adapter Name, from AdapterType Drop Down Select Database Adapter and Click on Save Button.

• Adapter will be created and will be listed in the Adapter section of the Process Builder.

• Click on Edit link next to the Intacct adapter and you will be presented with properties for the Adapter at the bottom left of the window. Enter values for all the properties and click on Save Properties. Both the sections of the window are shown below sequentially.

• Click on Validate link Next to Intacct Adapter. A message box is displayed; if the message says "Connection Settings are valid" you are good to go. Else Click on Edit and enter correct values for Adapter properties and repeat the steps. Click OK.

• Click on Edit link next to the Database adapter and you will be presented with properties for the Adapter at the bottom left of the window. Enter values for all the properties and click on Save Properties. Both the sections of the window are shown below sequentially.

• Click on Validate Link Next to Database Adapter. A message box is displayed; if the message says "Connection Settings are valid" you are good to go. Else Click on Edit and enter correct values for Adapter properties and repeat the steps. Click OK.

Note : If you are using a different Database server, you can enter the connection string for the same as shown here.

• Click on Add Process Icon on the Right side of the screen. Enter Process Name and Click on Ok. A new process will be created and will be listed under profile name on the right side of the screen.

• Double Click on the Process Name "IntacctToDataBaseSync" to open the process in the Control flow for Intact to Database Sync process. The process will contain 2 States by default:

1. Start_state
2. End_state

• Drag the Create State Button onto the control flow Area to create a new state. Enter the state name as "Execute" and click on OK Button. A new state will be created and placed on control flow area.

• Click on [X] icon on Start_state to delete the default control flow from Start_State to End_state.

  Right Click and click on connect on Start_state followed by left click on Execute will create a control flow from Start_state to Execute. Right Click and click on connect on Execute followed by left click on End_state will create a control flow from Execute to End_state. All the control flows are displayed using arrows from one state to other state. Below you will find 2 screenshots one containing no control flow and second containing control flow as Start_state to Execute to End_state. Once done click on Save button at the top right corner of the window.

• Double click on Execute state to open data flow for Execute state. Drag the Reader button onto the data flow area and enter the Name for reader and click on OK Button. In this tutorial I am using "IntacctReader" as the reader name.

• Follow the same step for Create Map and Create Writer button. And you will get a data flow area as shown below in the screenshot. In this tutorial I have used "IntacctMap" for Create Map and "DBWriter" for Create Writer component.
  • Reader: Reader is a process component that reads data from source "data source". Reading the data is also known as "Extracting" the data. Note one state can have only one Reader.
  • Map: Map component converts data into the format that could be understood by writer and target data source. Converting the data so that it could be understood by target data source is also known as "Transforming" the data. Note One state can have more than one Map.
  • Writer: Writer component writes the data to target "data source". Writing the data into a data source is also known as "Loading" the data. Note One State can have more than one writer.

• Right Click on IntacctReader and click on Connect followed by left click on IntacctMap to create a control flow from IntacctReader to IntacctMap.
• Right Click on IntacctMap and click on Connect followed by left click on DBWriter to create control flow from IntacctMap to DBWriter. All control flows will be displayed using arrows. A screenshot is shown below displaying the control flow after following the above process.

• Right Click on IntacctReader and click on Properties. The properties will be displayed in the bottom left area of DBSync Console. Select IntacctAdapter from Adapter Drop Down. Once IntacctAdapter is selected, all the properties for IntacctReader will be listed in the properties area with lookup icon. Click on the lookup icon and list of objects from Intacct will be displayed in the query section on the right. Query section will contain all the table listing from Intacct. Select Intacct entities and fields from the list to auto generate the query in query builder section. You can also write your own query. In this tutorial I am selecting few fields from "customer" entity of Intacct. Click on save button once done. The screen shot is shown below:

• Right Click on DBWriter and click on Properties. The properties will be displayed in the bottom left area of DBSync Console. Select Database from Adapter Drop Down. Once Database Adapter is selected, a query builder section will appear in properties area and a lookup icon on the right side of query builder section. Click on lookup icon and you will be presented with a query section which will appear on the right of lookup icon. Check on the target table (The table you want to write the data to) name on the right side of the window. In this tutorial my target table is "Account". Select insert in Writetype and click on Save button to save the properties.

• Right Click on IntacctMap and click on Properties. Enter 1 in the sequence text box. Enter description for the mapping. Click on Edit link for *******_map.xml file. You will be presented with a new window with source and target columns. Screenshots for Map properties and map editor is shown below respectively.

• In the Map window click on Target column followed by source column to create field to field mapping. You can also use various functions provided by DBSync. In the mappings shown below I have used few of these functions. Rest of the functions and their details you can find in the wiki link "Mapping Functions". The Map window with all mappings done is shown below.

• Once you are done close the mapping screen from close button on the top right. In the DBSync Console available in the previous tab of your browser click the RUN button to run the sync.

• You can view the logs by clicking on Profiles on top right corner and then Log Viewer. 

• The logs will be displayed as show below. Click on the required message to view the details.