9. Bill Payments

When do you pay bills?

As and when you encounter due date to pay your vendors the amount owed for goods or services received on credit.

A. Edit allows you to customize the view of the Bill Payments

B. Create New View allows you to create a new view and save it for future use

C. Allows you to view the Recently Created, Recently Modified and Recently Viewed payments from the dropdown menu

To record new payments click on the button New.

On clicking the button New, a new windows opens as below

A. Select appropriate Vendor from the lookup field in the space provided to enter in Vendor

B. Enter the amount involved in the transaction

C. Type the bank name present on the check

D. Enter the check number

E. Change the Stage to Post if you are the authorizer / if you are checker, select Pending

Once you have entered all the relevant data, Click Save

The data gets stored in and a new page is opened as under

A. The AccountingBook creates a unique number to the Bill Payment transaction

B. Click Apply Payment to complete transaction

C. Allows you to print the check

Once you click on the Apply Bill Payment a new window pops up as below

A. Select the transaction or you also select multiple transactions to sum up with the amount paid by the customer

B. Bill number is shown

C. Indicates on date the transaction took place

D. Shows the outstanding balance against Bill

E. You can enter the amount against the invoices to sum up with the amount to be paid to the Vendor

F. Click on the Apply Payment to conclude the transaction

If you intend to pay the Vendor by check, AccountingBook has the option to get the check printed from the package. Follow the below process

Goto Bill Payment and open a record. After applying the Bill Payments to one or more bills, click on the “Print Check” button

The payment of $450
$150 against the bill number 15 applied and partly paid against the $380
$150 against the bill number 3 applied fully paid
$150 against the bill number 4 applied fully paid
Click on PrintCheck
This will open it up in PDF, which can then be sent to your printer for printing over a Check paper