4. Reivables

1. Receivables

What are Receivables?
Money which is owed to your company by your customers for products and services sold to them on credit is Accounts Receivables. The money which is due from different customers is saved in the Receivables.


To record a Receivable press on New Receivables to open a new page

To record the invoice you need to select Invoice from the dropdown menu and press Continue. Generally, invoices are used to bill customers who have purchased goods or services from you, but who makes no payment (or only a partial one) at the time of the sale.


A new Receivable opportunity is ready to enter related data through various sections. Let us discuss all one by one.

1. The first one is the Information related list

Here, the date is auto populated or you can select a date according to your need.

1. The Account, where you need to select the Account from the lookup field if you have already created an account or you need to create one before proceeding with the receivables
2. The contact detail which you need to add or you need to create if you have not created and select it from the lookup list
3. The Status field you need to select the Scheduled if you are the maker of the invoice or should select Post from the dropdown menu if you have the checker's privilege

1. The next related list is the Billing / Shipping Information

All these information is auto populated if the account is already created and saved in the Accounts. To get these fields auto populated you need to select an account from the lookup list in the Information related list (refer A)

1. The third one is the Other Information related list

1. Contract number is auto populated if you have selected the accounts from the information related list
2. Purchase Order or PO in short is also auto populated field
3. Due date is needs to be selected by you or should be selected as per the customer request
4. FOB means Freight On Board or Free On Board. If terms of delivery of a transaction is on FOB that means, the cost of movement of goods on board of Airlines or on board of ship or any other mode of transport is to be borne by the seller.
5. The customer would have requested some special service during the invoice and it is recorded here in the Customer Message
6. Terms define the agreement about the amount and the timings to repay the amount within the specific date, if not the purchaser will charge certain percentage of interest and that is defined in the Terms. In short the agreement between two or more parties concerning the amount and timing of payment for goods or services
7. By default the shipping date is the date of invoice, you can change the Shipping Date as per customer request or by your convenience
8. The mode to Shipment of goods, you might select by the dropdown list. May be by freight, ferry, rail, FedEx, DHL, US Mail, etc

1. Credit Card Information related list

Though this is called as the credit card information listed under the Payment Type; in the dropdown list you can see Credit Card, Cash and Check. Pick-up one of those to continue and select the card type if the customer is paying from credit card. Enter the Card number in the space provided for and enter the Expiry month and year in the spaces provided. As the data what you are about enter is very sensitive be cautious while enquiring about the Card Code to the customer and enter the secret password code in the box provided.

Chose the appropriate one from the Payment Type.

Chose the appropriate card type and proceed.

1. DBSync for Salesforce and AccountingBook provides easy synchronization for Accounts, Products, Opportunity Closed to Customer, Jobs, Products and Invoice, Estimate or Sales Order in AccountingBook. Datas can be integrated into AccountingBook through DBSync to provide easy synchronization for Accounts, Products, Opportunity Closed to Customer, Jobs, Products and Invoice, Estimate or Sales Order in AccountingBook. These integrations can be done through the different accounting packages like Intacct, Cloud Accounting, QuickBooks, etc.

The Error box shows you the errors occurred during the synchronization process.

1. You can enter the products sold to the customers in the Transaction Line Item. In the Product lookup box select the item you need to sell. The Sales Price of the product is auto populated. Once you enter the Quantity the Total Sales Price is generated and shown. The dropdown button on the tax helps you to select the appropriate tax slab for the transactions.

You have an option of adding rows for billing multiple products to the customers.

1. Balance and Payment line item

1. The amount is calculated at the backend and been populated, which excludes the Tax
2. The Tax Rate is been showed
3. Total Amount in the sum of the Amount plus the Tax rate calculated on the Amount
4. Balance is the amount receivable by you from the customer
5. From the dropdown menu select the Tax Slab
6. Taxable Amount shows you the amount on which the tax is calculated
7. Gg

Once everythink is done Save the transaction.

1. On the Receivables home page we can either Edit or Delete the saved transactions by clicking the corresponding button in the Action Column. Also you can view the three major products sold under the Key Metrics along with other information like Total Sales, Opening Balance and Average Paying Period.